Have you just been notified that you’ll be heading out of a business trip representing your company? If this is your first business trip, there are a few basic business etiquette guidelines to follow throughout your trip. No doubt you are both excited and anxious. Remind yourself that you would not have been tapped to represent the company if your manager wasn’t confident that you had the necessary skill set. Whether you’re meeting with a vendor or a client or attending a conference, always conduct yourself in a professional manner knowing you’re representing your company.
The first step is to check with your human resources department or hiring manager to full understand your company’s travel policies. If you are responsible for booking your own travel, take advantage of the awesome deals offered by Groupon coupons and check out the great corporate rates available at the many Hilton properties. Will you be reimbursed for travel expenses or will you use a company credit card and provide requisite receipts? Understand these policies before you book your flight, accommodations and rental cars. Inquire about the company per diem allowance as well.
Know your material. If you are meeting with a vendor, prepare necessary specifications of items that vendor can potentially provide. When meeting with a client, ensure you have all the most recent information on their account and the status of any ongoing projects or outstanding purchase orders. When travelling with coworkers to meet with clients or perspective clients, understand the expectations for your role and the agenda for the meeting.
When traveling on business and during non-business hours, attire should be business casual. You may well meet coworkers during your flight or after hours and will want to maintain a professional appearance. If you’re still toting the same duffle bag since college, this would be a great time to invest in professional luggage. Best of luck to you in putting your best professional foot forward throughout your first business trip.
